Pay Practices

Pay Days

All University Officers of instruction, research, administration, and the libraries, and student officers, are on a semi-monthly pay frequency. However, stipend and fellowship payments are paid monthly.

Support staff and casual employees are generally paid every other Friday for the previous two-week period. Some service, maintenance, and dining service employees are paid weekly.

Please see the Payroll Calendar for detailed information.

Check Cashing

Check cashing is available at any Chase branch upon the presentation of both a University ID Card and a government-issued ID. The Chase branch closest to the Morningside campus is located at 2875 Broadway, between 111th and 112th Streets, and it is open from 8:00 a.m. to 6:00 p.m., Monday to Friday, and from 9:00 a.m. to 3:00 p.m. on Saturdays.

For checks in excess of $500, in accordance with Chase policy and practice, employees who use this service will also be required to provide a fingerprint at the time of cashing their check.

In addition, Columbia employees may also cash their paycheck (only payroll checks and only up to a maximum of $4,000) at the following two Citibank locations, also with the presentation of both a University ID Card and a government-issued ID:

1310 Amsterdam Avenue, between 123rd and LaSalle Streets; open from 8:30 a.m. to 6:00 p.m., Monday to Friday, and from 9:00 a.m. to 3:00 p.m. on Saturdays

2861 Broadway at 111th Street; open from 8:30 a.m. to 6:00 p.m., Monday to Friday, and from 9:00 a.m. to 3:00 p.m. on Saturdays

Pay Advances

Officers may request a vacation pay advance, equal to 65% of gross pay, by submitting a Salary Pay Advance Form to the PAC Service Center. Such requests may be made only once a year. Advances for reasons other than vacation can be made only in extraordinary circumstances, once a year and with the written recommendation of the officer’s departmental administrator, dean, or vice president. These requests must also be submitted in writing to the PAC Service Center.

Support staff should consult the appropriate collective bargaining agreement for the guidelines regarding vacation pay advances.

Shift Differentials for Union Employees

If you are a regular full-time support staff employee in a department providing services beyond the normal work hours, or you work in a department on a 24-hour shift operation, you will receive a 10 percent shift differential if your work schedule begins between 3 pm and 5:59 am the next day.

Employees covered by a collective bargaining agreement should refer to the relevant agreement.

Officers, part-time employees, and temporary employees are not eligible for a shift differential.

Overtime Pay for Support Staff (Union and Non-Union)

The University follows criteria established under the Federal Fair Labor Standards Act (FLSA) to determine whether a position is exempt or non-exempt from the FLSA’s overtime provisions.

If you are an officer, you are considered an exempt employee and are not entitled to overtime pay.

If you are a support staff member, you will be paid one and one-half times your regular rate for any hours you work over your regularly scheduled full-time work week. Vacation, holidays, and personal days are treated as work days for the purpose of calculating overtime; no other absences, including paid sick leave, are considered work days in overtime calculations. Overtime must be approved in advance by your supervisor. Compensatory time-off in lieu of overtime pay must be taken within the same pay period that the overtime was incurred.

Employees covered under a collective bargaining agreement should consult that agreement.

Salary Increases

Employees covered by collective bargaining agreements receive wage increases in accordance with the provisions of their respective agreements.

For other employees, your salary and job performance are typically reviewed once a year by your supervisor or department head. Quality and quantity of work, changes in level of responsibility, interest, attendance, and cooperation are among the factors considered in a performance review.

Salary increases are based on your performance and on University and departmental budget allocations. All salaries for officers of instruction are subject to review by the relevant dean, department chair, or vice president, as well as by the Office of the Provost on the Morningside Campus or the Office of the Vice President for Health Sciences at Columbia University Medical Center.

Salary review for all officers typically occurs before July 1 of each year. Support staff members not covered by a collective bargaining agreement generally have salary reviews on the anniversary date of their hire or last promotion.