Paid Vacation

Eligibility

Employees' eligibility for time off benefits varies based on whether they are officers, non-union support staff or union support staff, and whether they work full time or part time. Employees in a bargaining unit are governed by the time-off provisions of their respective bargaining agreement. Please review the applicable collective bargaining agreements for detailed information.

Information regarding time off for Faculty members can be found in the Faculty Handbook.

Note: Employees in a bargaining unit are governed by the provisions of their respective bargaining agreement. Employees’ rights and obligations under applicable collective bargaining agreements are not affected by the Vacation policy. 

Accrual and Use

Regular non-union support staff and officers accrue vacation allowance on a fiscal year basis, from July 1 through June 30 and, with supervisory approval, may use the vacation as it is earned. However, the total allowance earned must be used by June 30 of the year following accrual. It may not accumulate nor may the employee receive pay in lieu of unused vacation except upon termination and then only for earned unused vacation days.

Vacation pay will be based upon the employee's current base salary.

Employees transferring to a new department may carry a maximum of one year of vacation accrual.

Changes in an employee's accrual rate take effect the fiscal year following the employee’s anniversary date.

Employees in a bargaining unit are governed by the provisions of their respective bargaining agreement. Employees' rights and obligations under applicable collective bargaining agreements are not affected by this policy. 

Vacation should generally be scheduled as a block of time based on operational needs. Staff may take vacation as it is earned with supervisory approval. However, it is recommended that vacation time for support staff be taken in no less than whole or half days. Vacation time for officers must be scheduled and taken in no less than whole or half days. As a supervisor or manager, you must be familiar with the Vacation policy.

Non-Union Support Staff

Regular non-union support staff members accrue vacation allowance commencing with the completion of the probationary period. Vacation allowance for regular part-time non-union support staff shall be computed on a pro-rata basis in accordance with the number of hours regularly worked per week.

Regular full-time non-union support staff (excluding the Medical Center)

Earned Vacation RateLength of Service and Maximum Allowance
2 months but less than 15 years2 days per completed month of service following probationary period up to 20 days
15 years but less than 20 years2 days per completed month of service up to 22 days
20 years or more2 days per completed month of service up to 25 days

 

Regular full-time non-union support staff of the Medical Center

Earned Vacation RateLength of Service and Maximum Allowance
2 months but less than 20 years2 days per completed month of service following probationary period up to 20 days
20 years or more2 days per completed month of service up to 25 days

 

Officers

Full-time officers accrue vacation allowance commencing with the employee's hire date. Vacation allowance shall be earned at the rates listed below.

Full-time officers

Earned Vacation RateLength of Service and Maximum Allowance
Date of hire to 20 years2 days per completed month of service up to 23 days
20 years or more2 1/3 days per completed month of service up to 28 days

 

Part-time officers of administration

Part-time officers of administration (must work 20 hours or more per week) accrue vacation allowance commencing with the employee's date of hire, at the rate of one day per month, up to a maximum of 10 days per fiscal year. A maximum of one year's accrual (up to 10 unused days) can be carried from one fiscal year to the next.

Nine, Ten and Eleven-month officers of administration

Length of Service9-Month Position
Maximum Allowance
10-Month Position
Maximum Allowance
11-Month Position
Maximum Allowance
Date of hire to 20 years2 days per completed month of service up to 17 days2 days per completed month of service up to 19 days2 days per completed month of service up to 21 days
20 years or more2 days per completed month of service up to 21 days2 days per completed month of service up to 23 days2 days per completed month of service up to 25 days

 

Please note: vacation is accrued only during months worked.