Each department is responsible for maintaining records of actual time worked for Hourly Officers and Support Staff members and for maintaining records of days off for all Officers and Support Staff. These records must be maintained and used by the department to determine overtime pay for Hourly Officers and Support Staff and to verify labor costs, sick leave, personal days and vacation allowances for both Support Staff and all Officers. All time and attendance records are subject to examination and must be kept for at least six years.
We established a process in 2004 to ensure that Columbia can better estimate and report the value of accrued entitlements to vacation and personal days on its financial statements. Each school and department now submits an annual statement of the accrued vacation and personal time for every person who is entitled to those benefits. An annual submission is due for accrued balances for all Officers of the Libraries, Officers of Administration and Support Staff as of July 1 each calendar year. Schools and departments should submit the list of accrued balances to the CUHR Compensation department via email at or by mail at 615 West 131st Street, Studebaker 4th Floor, MC 8705.