Vacation & Personal Days

Vacation

Eligibility

Eligibility for time-off benefits varies based on whether an employee is a an Officer, Non-Union Support Staff or Union Support Staff, and whether they work full time or part time.

Union Support Staff: Employees in a bargaining unit are governed by the time-off provisions of their respective bargaining agreement. Please review the applicable collective bargaining agreements for detailed information. Note: Employees in a bargaining unit are governed by the provisions of their respective bargaining agreement. Employees’ rights and obligations under applicable collective bargaining agreements are not affected by the Vacation policy. 

Faculty (Officers of Instruction/Research/Libraries): Information regarding time off can be found in the Faculty Handbook.

Accrual and Use

Regular Non-Union Support Staff and Officers of Administration accrue vacation allowance on a fiscal year basis, from July 1 through June 30 and, with supervisory approval, may use the vacation as it is earned. However, the total allowance earned must be used by June 30 of the year following accrual. It may not accumulate nor may the employee receive pay in lieu of unused vacation except upon termination and then only for earned unused vacation days.

Vacation pay will be based upon the employee's current base salary.

Employees transferring to a new department may carry a maximum of one year of vacation accrual.

Changes in an employee's accrual rate take effect the fiscal year following the employee’s anniversary date.

Employees in a bargaining unit are governed by the provisions of their respective bargaining agreement. Employees' rights and obligations under applicable collective bargaining agreements are not affected by this policy. 

Vacation should generally be scheduled as a block of time based on operational needs. Staff may take vacation as it is earned with supervisory approval. However, it is recommended that vacation time for support staff be taken in no less than whole or half days. Vacation time for officers must be scheduled and taken in no less than whole or half days. As a supervisor or manager, you must be familiar with the Paid Vacation policy.

Please note: vacation is accrued only during months worked.

Non-Union Support Staff

Regular Non-Union Support Staff members accrue vacation allowance commencing with the completion of the probationary period. Vacation allowance for regular part-time non-union support staff shall be computed on a pro-rata basis in accordance with the number of hours regularly worked per week.

 

Earned Vacation Rate: Regular Full-Time Non-Union Support Staff (excluding Medicel Center)

Earned Vacation Rate

Length of Service and Maximum Allowance
2 months but less than 15 years2 days per completed month of service following probationary period up to 20 days
15 years but less than 20 years2 days per completed month of service up to 22 days
20 years or more2 days per completed month of service up to 25 days

 

 

Earned Vaction Rate: Regular Full-Time Non-Union Support Staff of the Medical Center

Earned Vacation RateLength of Service and Maximum Allowance
2 months but less than 20 years2 days per completed month of service following probationary period up to 20 days
20 years or more2 days per completed month of service up to 25 days

 

 

Officers of Administration

Full-time Officers of Administration accrue vacation allowance commencing with the employee's hire date. Vacation allowance shall be earned at the rates listed below.

 

Earned Vacation Rate: Full-Time Officers of Administration                                

Earned Vacation RateLength of Service and Maximum Allowance
Date of hire to 20 years2 days per completed month of service up to 23 days
20 years or more2 1/3 days per completed month of service up to 28 days

 

Part-Time Officers of Administration

Part-time Officers of Administration (must work 20 hours or more per week) accrue vacation allowance commencing with the employee's date of hire, at the rate of one day per month, up to a maximum of 10 days per fiscal year. A maximum of one year's accrual (up to 10 unused days) can be carried from one fiscal year to the next.

 

Nine, Ten and Eleven-Month Officers of Administration

Earned Vacation Rate: Nine, Ten and Eleven-Month Officers of Administration

Length of Service9-Month Position Maximum Allowance10-Month Position Maximum Allowance11-Month Position Maximum Allowance
Date of hire to 20 years2 days per completed month of service up to 17 days2 days per completed month of service up to 19 days2 days per completed month of service up to 21 days
20 years or more2 days per completed month of service up to 21 days2 days per completed month of service up to 23 days2 days per completed month of service up to 25 days

 

 

Personal Days

In addition to the paid holidays listed above, full-time employees at Morningside earn up to three personal days per year based on date of hire. Full-time employees at Columbia University Medical Center earn up to two personal days per year based on date of hire.

At Morningside, personal days are earned at the rate of one paid leave day for each four-month period worked starting from the date of hire. At the Medical Center, where Washington's Birthday is observed as a holiday, two personal days are earned at the rate of one day for each six-month period worked starting from the date of hire.

Personal days may be used by an employee to observe religious holidays or for any other purpose. For Officers, personal days must be used within twelve months of being earned. For Support Staff, personal days do not accumulate; they must be used within twelve months of being earned.

Employees in a bargaining unit are governed by the provisions of their respective bargaining agreement. Employees’ rights and obligations under applicable collective bargaining agreements are not affected by this policy. 

The full policy on personal days is available in the University’s Administrative Policy Library(link is external).