Support Staff - Tuition Exemption: How to Apply

Your Responsibility for Courses Not Covered by Tuition Exemption

You are held responsible for the tuition and fees of any course for which you are registered should that course be deemed ineligible for the Tuition Exemption Benefit. Thus, it behooves you to submit the proper paperwork early so as to avoid any issues or surprises.
 

To all Prospective Recipients of the Tuition Exemption Benefit for Support Staff

Print, complete and submit your Tuition Exemption Benefit form after you register for course and before the end date of the Change in Program Period each term; this means your Tuition Exemption and other materials must be submitted to the Student Service Center. If your application is not approved, you will be responsible for any tuition for courses you keep. Human Resources does not accept responsibility for denied coverage if you are found to be ineligible for the benefit.
 

Getting Started: Applying for Tuition Exemption

After you have registered for classes, you must apply for your tuition exemption benefit each term by completing the following steps:

First, whether you are a Support Staff member or an eligible family member, you will need to print out your Tuition Exemption from the CU Benefits Enrollment System ("CUBES"). Eligible Dependents will need the Support Staff member to print this for them.
 

How to Apply: Support Staff

1. Go to https://humanresources.columbia.edu/ and click on the CUBES logo. You will be asked to enter your UNI and password and confirm your access using multifactor authentication (DUO).Once logged in, select "Tuition." On the Tuition Programs page, under Within Columbia University, select “Tuition Exemption – For Yourself.”

If you plan to take a course offered during your working hours, you will need an approval signature from your department head.If you plan to take a course offered during your working hours, you will need an approval signature from your department head.

Columbia Programs
Scan forms for email submission – tuitionexemption-students@columbia.edu or in person at:

  • Morningside Campus: 205 Kent Hall
  • Medical Center Campus (CUMC): 1-141 Black Building

Barnard College Programs
Email bursar@barnard.edu or submit in person to Milbank Hall, Room 15

Teachers College Programs
Email bursar@tc.columbia.edu or submit in person to Thompson Hall, Room 133

2. If you are a graduate student taking graduate-level courses related to your work, complete the appropriate Job-Related Graduate Education Certification Form:

a) Job-Related Graduate Education Certification Form - Degree Program; or

b) Job-Related Graduate Education Certification Form for Graduate-Level Courses - Non Degree Program

This form must be completed by you and your supervisor, signed in ink, and dated by you and your supervisor. Attach the form to your Tuition Benefit Eligibility Form. For more information, also see Tax Treatment.

Submit the completed and signed Tuition Benefit Eligibility Form and, if it applies, your signed original Job-Related Graduate Education Certification form, to the Student Service Center in 205 Kent Hall (Morningside), or Registration & Financial Services @ CUMC in 1-141 Black Building (Medical Center), during the Change of Program Period each term (see the Academic Calendar for details).

Scan forms for email submission: tuitionexemption-students@columbia.edu or in person at:

  • Morningside Campus: 205 Kent Hall  
  • Medical Center Campus (CUMC): 1-141 Black Building

How to Apply: Spouse or Same-Sex Domestic Partner, or Children

  1. The Support Staff member of your family must log in with his or her UNI and password to print your Tuition Exemption from CUBES.

    Note: For children who receive tuition benefits through more than one eligible staff member, separate forms must be submitted under each employee’s name. If one parent is a Support Staff member and the other is an Officer, be sure to consult The Tuition Exemption Benefit Program for Faculty and Officers.
     
  2. The online enrollment system confirms your eligibility. If your spouse/same sex domestic partner, or dependent child does not appear in CUBES, you will need to add your dependent. Log in to CUBES using your UNI and password and then confirm your access using multifactor authentication (DUO). Once logged in, select “Profile,” then “My Dependents” and finally select "Add Dependent." Be prepared to scan and upload proof of relationship using the "Upload Documentation" link on the My Dependents screen.

    If you are unable to upload documentation, you may fax your documentation to 844-301-7225. If you have any additional questions, please contact the Columbia Benefits Service Center at 212-851-7000. Once the documentation is verified and your record is updated, you will be able to print the Tuition Exemption Benefits forms:
    for a spouse — marriage certificate;
  • for a same-sex domestic partner — See "Benefits Highlights"

  • for a biological dependent — birth certificate;

  • for an adopted dependent — adoption papers;

  • for a step-dependent — birth certificate and marriage certificate;

  • for a child of a same-sex domestic partner — See "Benefits Highlights"

3. Eligibile dependent children who wish to receive tuition exemption at Columbia as non-degree special students will need to provide additional official documentation showing your degree candidacy at another accredited institution.

4. Submit the signed original form(s) to the Student Service Center, Scan forms for email submission: tuitionexemption-students@columbia.edu or in person at:

•    Morningside Campus: 205 Kent Hall  
•    Medical Center Campus (CUMC): 1-141 Black Building